Problem Statement
Costs Spread Across Every Wedding
Each wedding's costs sit in different sheets and chats, so it's hard to see what you're spending and earning.
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Too Many Tools for Every Wedding
Your team juggles spreadsheets, WhatsApp groups, calls and paper lists, and nothing stays in sync.
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Guests Across Many Functions
Large guest lists without proper grouping make it hard to know who's invited to which function, leading to wrong invitations and headcount errors.
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Rooms and Pickups Run by Phone
Arranging rooms and pickups for hundreds of guests across hotels, stations and airports takes days of calls.
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No Control at the Gate
Without guest verification at the venue, it's hard to stop gate-crashers or manage crowds at big functions.
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Invitations You Can't Track
Sending the right invitation to each group and chasing replies takes hours of staff time on every wedding.
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No Single Channel to Reach Guests
Timing and venue changes reach some guests and miss others, and your volunteers answer the same questions all day.
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Photos Scattered Across Phones
Guests share photos in dozens of chats, and the couple never sees most of them.
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Tasks Without Clear Owners
Jobs given out verbally or on WhatsApp get missed, repeated or forgotten, causing last-minute chaos.
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Rooming Lists That Keep Changing
Registering hotels, assigning rooms and tracking who stays where breaks every time the family changes the list.
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Drivers and Vehicles Without a System
Assigning cars and drivers and keeping guests updated on arrivals is hard across many trips a day.
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Thin Teams on Peak Days
In the wedding season your team runs several events at once, with no shared view of what's happening at each one.
Impacts
Overloaded Teams
Volunteers spend the day on calls and spreadsheets instead of running the event.
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Missed Updates
Guests miss timing or venue changes, and the family holds you responsible.
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Invitation Errors
The wrong invitation goes to the wrong group, or guests are left out.
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Accommodation Confusion
Double-booked or unassigned rooms lead to check-in queues and unhappy guests.
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Transportation Issues
Late or missed pickups delay functions and lead to complaints.
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Task Execution Delays
Without task tracking, jobs given to volunteers are delayed or forgotten.
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Unauthorized Entry
Without QR verification, uninvited people can walk into functions.
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Driver Mix-Ups
Without clear trip details, drivers miss pickups or go to the wrong place.
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Shrinking Margins
Untracked costs on each wedding eat into your profit.
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Lost Word of Mouth
Scattered photos mean guests don't link the great experience to your business.
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Fewer Weddings per Season
Manual work limits how many weddings your team can take on.
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No Proof of Work
Without task proof, you can't confirm that deliveries and vendor jobs were actually done.
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Endless Follow-Ups
Your team keeps chasing volunteers, guests and vendors, adding hours to every wedding.
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Limited Real-Time Visibility
Without one live view of tasks, entry and attendance, you find problems too late.
Our Solution
One platform to plan, manage and run every client wedding with clarity and confidence
WedVista brings every client wedding you handle into one account, so you can see all your weddings in one place. Each wedding has its own guests, functions, hotels and team, and your guests use the WedVista app for schedules, updates and requests. You can add a wedding website for any client who wants one.
Guests request pickups and drops in the app, and your team assigns vehicles and drivers from the dashboard. The driver app shows each driver their trips, with train and flight details, so arrivals run on time even on your busiest days.
Give every volunteer their own login and assign tasks with priorities, deadlines and details. Volunteers update tasks from the app and upload photo proof, and notifications keep everyone moving without repeated follow-ups.
Every guest gets a personal QR pass for each function, valid only for the time you set. Your gate team scans it in the app for instant verification. That means no list-checking, no gate-crashers, and live attendance you can share with the client.
Import guest lists, create groups for each family and function, send the right invitations and track RSVPs live. Register hotels and rooms, allocate guests by capacity and check availability in real time.
Track every wedding's costs by category, so you know your margins. Guests upload photos by scanning a QR code into one gallery for the wedding, which keeps everyone connected before, during and after the celebration.
Why Us?
Built for Wedding Planners
Designed around the real problems planners face on every wedding: guests, invitations, rooms, pickups and tasks across many functions.
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All-in-One Platform
Guest management, invitations, accommodation, transport, tasks and expenses in one organised system.
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Clear Coordination Without Follow-Ups
Tasks, real-time updates and notifications mean everyone knows their job, with fewer calls and less last-minute chaos.
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Smart and Secure Guest Handling
QR entry, function-wise guest groups and live RSVPs give you control and give guests a better experience.
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Technology That Simplifies
WedVista replaces spreadsheets, calls and scattered chats with one simple system your whole team can use.
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Built by a Software Company
WedVista comes from Aarvi Technology, the team behind business software such as Semsto ERP and EToken.
What You Get with WedVista
One Account for All Weddings
Wedding Website (Add-on)
Guest Mobile App
Driver Mobile App
Invitation Setup
Guest Management
Send Invitation
Task Assignment
Task Follow-up/Reminder
Volunteer Management
Physical Invitation Delivery
QR Based Invitation
Guest Pickup/Drop
Hotel Management
Room Assignment
Team Logins
Guest Request Resolution
Help Desk
Expense Tracking
Real-Time Communication
Media Sharing
Event-Day Coordination
Enhanced User Experience
