Value Matrix
Too Many Tools for Every Wedding
Problem
Your team juggles spreadsheets, WhatsApp groups, calls and paper lists for every client wedding.
Solution
WedVista puts every client wedding, with its guests, functions, hotels and team, in one account.
Benefits
Less rework, fewer mistakes, and a team that always works from the latest information.
Reaching Every Guest in Real Time
Problem
- Timing and venue changes reach some guests and miss others.
Solution
- WedVista sends updates and notifications to every guest through the WedVista app and WhatsApp.
Benefits
- Guests stay informed, and your volunteers answer fewer calls.
Grouping and Inviting Guests
Problem
- Splitting hundreds of guests into families, sides and functions, and sending each the right invitation, takes hours.
Solution
- Import guest lists from Excel, create guest groups and send personalised invitations by group on WhatsApp.
Benefits
- Every guest gets the right invitation, and you can track every one that was sent.
Pre-Event Excitement
Problem
- Couples want guests excited before the wedding, but there's no single place to share the schedule, updates and photos.
Solution
- Guests see the schedule, updates and photos in the WedVista app, and you can add a wedding website for the couple.
Benefits
- Guests arrive informed and excited, and your client sees a premium service.
Guest Attendance and Accommodation Tracking
Problem
- Knowing how many guests will attend each function, and setting up their rooms, is complex.
Solution
- RSVPs for each function update live, and rooms are allocated from the same guest list.
Benefits
- Accurate headcounts for caterers and hotels, and rooms set up without errors.
Task Management
Problem
- Tasks given out verbally or on WhatsApp lead to missed jobs, constant follow-ups and delays.
Solution
- Volunteers get their own logins, with tasks, priorities, deadlines, mobile updates and notifications.
Benefits
- Jobs get done on time, with photo proof and clear accountability.
QR Code Based Invitation
Problem
- Checking names at the gate causes queues and confusion, and lets gate-crashers in.
Solution
- Every guest gets a personal QR pass, scanned at the venue for instant verification.
Benefits
- Faster, safer entry, and live attendance you can share with your client.
Hotel and Room Management
Problem
- Registering hotels, assigning rooms and tracking availability takes time and goes wrong easily.
Solution
- Register hotels and rooms, assign guests by capacity and track availability in real time.
Benefits
- Accurate rooming lists, fewer calls with the hotel and less admin for your team.
Vehicle Coordination
Problem
- Handling pickup requests, assigning cars and drivers and updating guests is hard without a system.
Solution
- Guests request pickups in the app, you assign vehicles and drivers, and the driver app shows each trip with train and flight details.
Benefits
- On-time pickups, better use of vehicles and happier guests.
Guest Concerns and Requests
Problem
- Guest requests arrive on random phones and get lost in the rush.
Solution
- Guests raise requests in the app, and the right person on your team responds.
Benefits
- Every request is tracked to a reply, and guests feel looked after.
Sharing Contact Information
Problem
- Guests don't know whom to call about rooms, transport or help.
Solution
- Share the contact person for each department with guests in the app.
Benefits
- Guests reach the right person first time, without calling you.
Cost Tracking per Wedding
Problem
- Each wedding's costs are tracked in different places, so margins are hard to see.
Solution
- Track every wedding's costs by category against its budget.
Benefits
- Clear margins on every wedding and no surprise overspending.
Photo and Video Sharing
Problem
- Wedding photos and videos end up scattered across guests' phones and chats.
Solution
- Guests upload photos by scanning a QR code into one gallery, you approve them, and videos are shared in the app.
Benefits
- The couple gets every memory in one place and remembers who made it happen.
Event-Day Coordination
Problem
- On peak days, small teams run several events at once with no shared view.
Solution
- Real-time updates, pickup status and team notifications keep everyone in sync on the day.
Benefits
- Problems are spotted and fixed early, even when your team is stretched.
