Every guest receives a unique QR code that is verified at the event entrance. This prevents unauthorized individuals from entering and ensures a controlled and safe environment for all guests.
Every guest receives a unique QR code that is verified at the event entrance. This prevents unauthorized individuals from entering and ensures a controlled and safe environment for all guests.
QR code scanning significantly speeds up the entry process. Guests simply show their code at the gate, the system verifies it instantly and they are checked in within seconds.
Each QR code is linked to the guest profile and event details. The host can share these invitations through WhatsApp, making distribution quick, personal and eco friendly.
Hosts can set a specific validity period for each QR based invitation. This ensures that the code is only usable during the chosen time window, adding an extra layer of security.
The system automatically records check ins when QR codes are scanned. This gives admins a real time view of who has entered the event, improving coordination and planning.
Capabilities
Personalized QR Code Generation
Admins can create a unique QR code for every guest, specifically tied to the selected event. The QR code contains secure and encrypted details that validate the guest upon scanning.
Validity Settings for QR Codes
Each QR code can be assigned a validity period that defines when the guest is allowed to check in. This prevents misuse of codes and ensures controlled access during the event.
Pain Points Solved
No Risk of Gate Overcrowding
Long queues and manual name checking are eliminated. QR scanning ensures instant identification and faster movement at the entry point.
No Unauthorized Entry
QR codes act as secure digital passes. Only the intended guest can enter, preventing uninvited individuals from attending the event.
No Confusion About Verification
Volunteers do not need to memorize names or check printed lists. The system confirms authenticity automatically, reducing errors.
No Physical Invitation Needed at the Gate
Guests do not need to carry physical cards. The QR code on their phone is enough to gain entry, making the process simple and contact free.
No Manual Attendance Tracking
The system records check in data instantly, giving hosts accurate attendance information without manual updates.
How a Mumbai Businessman Secured His Wedding with QR Code Invitations
Rahul Mehta, a well known businessman from Mumbai, was planning his son Arjun's wedding at a premium South Mumbai venue. With hundreds of high profile guests, including clients, partners and family friends, security was a top priority. The family wanted to make sure that every invited guest felt safe and that no uninvited person could enter the event.
Rahul decided to use WedVista's QR Code Based Invitation feature for the first time. Instead of sending only traditional cards, he generated personalized QR codes for each guest and shared them through WhatsApp along with the event details. Each QR code came with a validity setting, making it usable only during the entry time window.
On the wedding day, guests arrived at the venue and simply showed their QR code on their phones. The entry team scanned the codes using the WedVista app and verified each person instantly. The check in process became incredibly smooth, without long queues or manual name checks. Every scan updated the attendance list in real time, giving Rahul full visibility into who had arrived.
When an unknown person tried to enter by showing a forwarded screenshot, the system immediately flagged it as invalid. This single moment made Rahul realize the real power of digital authentication. Unauthorized entry was prevented and the event remained completely secure.
Rahul was also pleased that the process saved time for his elderly relatives, who appreciated the quick and easy entry. For him, the combination of convenience and safety was unmatched.
By the end of the evening, Rahul felt confident that choosing QR code invitations was one of the best decisions he made during the wedding planning. It ensured a safe, organized and professional entry experience that matched the standard of a Mumbai businessman's grand celebration.
