Assign tasks to any volunteer with complete clarity—no more verbal reminders or missed responsibilities.
Volunteers receive instant notifications and update tasks through the mobile app. Admins simply check progress in the system instead of calling repeatedly.
Every update, note, attachment, or change in priority is reflected instantly, helping admins stay in control.
Volunteers upload photos, delivery proof and details of completed tasks, ensuring transparency and trust.
When something is urgent, admins can accelerate the task, prompting the volunteer immediately for faster action.
When physical invitations are assigned, the system automatically creates delivery tasks, avoiding manual planning.
Capabilities
Detailed Task Creation
Admins can create comprehensive tasks by specifying the volunteer responsible, setting priority levels, adding task descriptions and selecting both start and due dates. Each task can include related documents, images, or reference files, giving volunteers all the information they need to complete their responsibilities accurately and on time.
Mobile App Access for Volunteers
Volunteers can log in through the mobile app to view all their assigned tasks, update task progress, upload photos or documents, add notes and mark tasks as completed. This ensures real-time communication and effortless coordination, even when volunteers are working on-site or away from their desktops.
Pain Points Solved
No More Manual Follow-Ups
Admins no longer need to call volunteers repeatedly. The system handles reminders and updates automatically.
Eliminates Miscommunication
Every task has a clear owner, priority and timeline—reducing confusion drastically.
Lost or Forgotten Tasks are a Thing of the Past
All tasks are documented in the system, ensuring nothing slips through the cracks.
No Tracking Invitations Manually
Physical card delivery tasks are auto-assigned and tracked digitally.
Lack of Accountability
Volunteers submit proof (photos, details) so admins know exactly what's done and what's pending.
Scattered Information
All related files, notes and updates are stored within the task itself.
Slow Execution
Acceleration features and real-time notifications ensure quick responses and faster action.
Difficulty Coordinating Large Teams
Admins can manage many volunteers simultaneously through a single dashboard.
How the Shah Family Made Wedding Planning Stress-Free with Task Management
The Shah family from Ahmedabad was preparing for their daughter Heena's wedding. Like every Gujarati wedding, there were hundreds of tasks to coordinate—decorations, catering follow-ups, guest card deliveries, vendor confirmations and more. Traditionally, these responsibilities were divided verbally among relatives and volunteers, but the family often struggled with miscommunication and forgotten tasks.
This time, Heena's brother, Jatin, decided to use WedVista's Task Management module to streamline everything.
He created tasks for each responsibility, assigned them to family volunteers, added due dates and uploaded reference documents like decoration samples and vendor quotes. Every volunteer received their tasks instantly through the mobile app, so there was no confusion about who needed to do what.
When Uncle Mahesh was assigned the task of coordinating with the caterer, he updated the progress directly from his phone. The decorator follow-up assigned to cousin Avinash triggered a notification, reminding him of the due date. Even physical invitation delivery was handled perfectly—when guests were mapped to volunteers, the system automatically created delivery tasks. Family members uploaded photos and added the name of the person who received each card, ensuring nothing was missed.
As the wedding got closer, Jatin could see all pending and completed tasks on the dashboard without calling anyone repeatedly. If something was delayed, he simply accelerated the task and the responsible volunteer got an instant alert.
What used to be chaotic in Gujarati weddings—constantly asking “Kaam thyu ke nahi?”—was now replaced with smooth, transparent coordination.
By the wedding day, every task—from decor to invitations—was completed on time, without stress, without confusion and without the usual last-minute running around.
The Shahs finally enjoyed their family wedding the way it should be enjoyed—with love, laughter and peace of mind—thanks to WedVista's Task Management module.
