Assign tasks to any volunteer with complete clarity—no more verbal reminders or missed responsibilities.
Volunteers receive instant notifications and update tasks through the mobile app. Admins simply check progress in the system instead of calling repeatedly.
Every update, note, attachment, or change in priority is reflected instantly, helping admins stay in control.
Volunteers upload photos, delivery proof and details of completed tasks, ensuring transparency and trust.
When something is urgent, admins can accelerate the task, prompting the volunteer immediately for faster action.
When physical invitations are assigned, the system automatically creates delivery tasks, avoiding manual planning.
Capabilities
Detailed Task Creation
Admins can create comprehensive tasks by specifying the volunteer responsible, setting priority levels, adding task descriptions and selecting both start and due dates. Each task can include related documents, images, or reference files, giving volunteers all the information they need to complete their responsibilities accurately and on time.
Mobile App Access for Volunteers
Volunteers can log in through the mobile app to view all their assigned tasks, update task progress, upload photos or documents, add notes and mark tasks as completed. This ensures real-time communication and effortless coordination, even when volunteers are working on-site or away from their desktops.
Real-Time Notifications
Every time a task is created, updated, reassigned, or accelerated, the system sends instant notifications to the relevant volunteers. This ensures that they never miss important updates and can act quickly based on the latest information.
Automatic Invitation Delivery Tasks
When a guest is assigned to a volunteer for physical invitation delivery, WedVista automatically generates a dedicated task with all necessary details. The volunteer can upload delivery proof, provide the receiver's name and enter their mobile number, ensuring complete accountability and eliminating the need for manual follow-up by the admin.
Task Acceleration
Admins can accelerate any task that requires urgent attention. This triggers an immediate alert for the volunteer assigned to that task, ensuring faster execution without the need for repeated phone calls or manual reminders.
Photo & Document Upload
Volunteers can upload photos, documents and proof of delivery directly within the task. This creates a clear audit trail and allows admins to verify the completion of tasks easily, making the entire process transparent and reliable.
Central Dashboard
The module includes a centralized dashboard where admins can view all tasks in one place. They can quickly check which tasks are pending, completed, or overdue, analyze performance by volunteer and monitor all responsibilities based on priority. This provides full visibility and control over every task related to the wedding.
Pain Points Solved
No More Manual Follow-Ups
Admins no longer need to call volunteers repeatedly. The system handles reminders and updates automatically.
Eliminates Miscommunication
Every task has a clear owner, priority and timeline—reducing confusion drastically.
Lost or Forgotten Tasks are a Thing of the Past
All tasks are documented in the system, ensuring nothing slips through the cracks.
No Tracking Invitations Manually
Physical card delivery tasks are auto-assigned and tracked digitally.
Lack of Accountability
Volunteers submit proof (photos, details) so admins know exactly what's done and what's pending.
Scattered Information
All related files, notes and updates are stored within the task itself.
Slow Execution
Acceleration features and real-time notifications ensure quick responses and faster action.
Difficulty Coordinating Large Teams
Admins can manage many volunteers simultaneously through a single dashboard.
